How to Assign User Permissions in Windows Server

Managing user permissions correctly is crucial for security and efficiency. In this guide, you will learn how to assign permissions to users in Windows Server using simple steps.

1. Open Computer Management

1. Press Win + R, type compmgmt.msc, and press Enter.
2. Expand "Local Users and Groups" in the left panel.
3. Click on "Users" to see the list of users.

2. Add the User to a Group (Recommended)

Grouping users ensures better permission management.

1. Click on "Groups" in the left panel.
2. Double-click a group (e.g., Administrators, Remote Desktop Users, etc.).
3. Click "Add" → Type the username → Click OK.

✅ Example: To allow a user to access the server remotely, add them to the "Remote Desktop Users" group.

3. Assign Folder or File Permissions

1. Right-click on the folder or file you want to manage.
2. Select "Properties" → Go to the "Security" tab.
3. Click "Edit" → Click "Add" → Enter the username.
4. Select permissions (Read, Write, Modify, Full Control, etc.).
5. Click OK and Apply.

✅ Example: To allow a user to only read a shared folder, select "Read" permission.

4. Assign Permissions via Group Policy (Advanced)

For domain environments, use Group Policy (GPO) to manage permissions:

1. Open Group Policy Management (gpmc.msc).
2. Create a new GPO or modify an existing one.
3. Navigate to Computer Configuration → Windows Settings → Security Settings → File System.
4. Add the folder path and set permissions.
5. Apply the policy to a specific OU (Organizational Unit).

5. Verify the Permissions

To check if permissions are correctly assigned:

• Log in with the user account and try accessing the file or service.
• Use the "Effective Access" tab in the Security settings to verify what permissions a user has.

Conclusion

By following these steps, you can easily manage user permissions in Windows Server. Using groups and GPOs will make administration easier and improve security.